“Blessed are the flexible, for they shall not be bet out of shape.”
I love this saying because it teaches so much about new way of thinking about managing your time, commitments – life, for that matter.
In today’s fast changing world the concept and practice of creating one “to do list”, and then prioritising items on the list in some way (ABCD E for example) , and then executing these tasks one by one starting at the most important and sticking with that one until it is done, just does not work so well.
You create your list at 08:00 but 10 minutes later the phone rings and everything changes – what was top priority at 8 is now number 10 on the list and something that wasn’t even on the list now requires your immediate attention.
So are you going to stick to “A1”?
Or are you going to be flexible and adjust to the new context?
When the context changes, everything changes. You are reading this message now but if a fire breaks out in your room I doubt that you will first finish reading it before rushing out!
I like David Allen’s approach in his “Getting Things Done” book – have a complete inventory of work to be done, with actions organised so that similar actions are grouped together, and then decide on what is the most important thing to do by considering the following four things:
- Where am I? You can’t mow the lawn if you are at the office, even it feels like the most important thing to do.
- How much time do I have? You will do different things with 10 or 90 minutes available.
- What is my energy level like? It’s probably best not to tackle your most challenging project when your batteries are flat.
- What will give me the biggest pay-off if I do it now? For this you will need to understand your priorities, but a higher level than ABCDE – what are governing personal and business values and priorities that guide my decision making.
What do you think? Let me know.